6 Best Time Tracking Apps for Fitness Centers

Looking for the top time tracking apps for your gym or fitness studio? Here's a quick rundown of the 6 best options for 2024:

Quick Comparison:

AppBest ForStandout FeaturePricing Starts AtBuddy PunchPayrollGeofencing$3.99/user/monthWhen I WorkSchedulingShift swapping$2.50/user/monthQuickBooks TimeAccounting integrationGPS tracking$8/user/monthHubstaffDetailed trackingScreenshots$7/user/monthToggl TrackEase of useOne-click timerFree (5 users)ClockifyBudget-consciousUnlimited free usersFree

Choose based on your gym's size, budget, and must-have features. Most offer free trials, so test before you commit.

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Buddy Punch

Buddy Punch is a top pick for fitness centers in 2024. It's a cloud-based time tracking app that packs a punch for small to mid-sized gyms and studios.

What's cool about it?

Gym owners love the geolocation and geofencing. Why? It's perfect for keeping tabs on staff across multiple locations or remote trainers.

How much does it cost?

Buddy Punch has four plans:

PlanMonthlyAnnualStandard$4.99/user + $19 base$3.99/user + $19 basePro$5.99/user + $19 base$4.99/user + $19 basePremium$7.99/user + $19 base$6.99/user + $19 baseEnterpriseCustomCustom

Not sure? Try it free for 14 days.

What's it like to use?

It's a breeze. Managers and employees find it easy to navigate. Personal trainers can clock in and out on their phones - super handy when they're bouncing between locations.

"Their customer service is top-notch. We've asked for changes over the years, and they've pretty much implemented all of them." - A happy user

Any downsides?

Even with these hiccups, Buddy Punch is a solid choice for fitness centers looking to get their time tracking and scheduling in shape for 2024.

2. When I Work

When I Work is a cloud-based app that's perfect for fitness centers. It's all about making scheduling and time tracking a breeze.

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Key Features:

The app's biggest selling point? It's super easy to use. Gym managers can whip up schedules in no time, and staff can swap shifts right in the app.

Pricing:

PlanCost (per user/month)Essentials$2.50Pro$5.00Premium$8.00

Want time tracking? Add $1.50 per user/month to any plan.

Here's what one gym owner had to say:

"It saves me 8 hours a week. Instead of texting back and forth all day, our employees can use the app to switch shifts up, and all I have to do is approve the swap." - Dangerous Man, Customer Since 2015

That's a LOT of time saved for busy gym owners.

When I Work plays nice with popular payroll systems, so you can run payroll with just one click. Less time on admin, more time on your business.

Got multiple gym locations? When I Work has you covered:

No offline mode, but the mobile app keeps everyone connected.

Is When I Work right for your gym?

It's a great fit if you:

Plus, with no long-term contracts, you're not locked in. It's as flexible as your fitness business needs to be.

3. QuickBooks Time

QuickBooks Time (formerly TSheets) is a powerhouse for fitness centers with mobile staff or multiple locations.

Why it's a game-changer:

What's it cost?

PlanPrice TagPremium$20/month + $8/user/monthElite$40/month + $10/user/month

Both come with a 30-day free trial. Elite adds mileage tracking and geofencing - great for trainers hopping between locations.

The good stuff:

QuickBooks Time plays nice with QuickBooks accounting. One gym owner cut payroll processing time by 75% after switching.

The not-so-good:

No shift-swapping feature. You'll have to handle schedule changes the old-fashioned way.

Is it right for you?

Go for it if you:

Think twice if shift-swapping is a must-have for your team.

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4. Hubstaff

Hubstaff takes time tracking to the next level for fitness centers.

Key Features:

Pricing:‍

PlanMonthly Cost (per user)Annual Cost (per user)Basic$7$5.83Premium$10$8.33Enterprise$20$16.6

Hubstaff offers a 14-day free trial.

Why Fitness Centers Use It:

1. Mobile-Friendly

Great for trainers on the go. Track time and location for off-site sessions or multi-location gyms.

2. Productivity Insights

See how your team spends their time. One gym owner said:

"After using Hubstaff, our productivity has nearly tripled."

3. Easy Payroll

Automate payroll based on tracked hours. Less admin time, fewer errors.

4. Project Management

Assign tasks, set budgets, and track progress in one place.

Potential Downsides:

Is Hubstaff Right for You?

It's a good fit if you:

Maybe not if you:

Hubstaff is powerful, but make sure it aligns with your team's comfort level.

5. Toggl Track

Toggl Track is a time tracking tool that fitness centers love. Here's why:

Key Features:

Pricing:

PlanMonthlyAnnualFree$0 (5 users)$0 (5 users)Starter$10/user$9/userPremium$20/user$18/userEnterpriseCustomCustom

They offer a 30-day Premium trial.

Why Fitness Centers Use It:

1. Easy Tracking

Trainers can switch between clients or tasks with one click.

2. Project Management

See where time goes across projects, clients, and tasks.

3. Reporting

Analyze productivity and billable hours with detailed reports.

4. Integrations

Works with Asana, Trello, Salesforce, and more.

Downsides:

Is It Right for You?

Good if you want:

Not ideal if you need:

"It's a great timekeeping tool for the work performed for my clients, since I don't use timesheets." - Independent Consultant

Toggl Track keeps it simple while giving you the insights you need. It's perfect for fitness centers that want to boost productivity without a headache.

6. Clockify

Clockify is a budget-friendly time tracking app for fitness centers. Here's the scoop:

Key Features:

Pricing:

PlanCost per User/MonthFree$0 (unlimited users)Basic$3.99Standard$5.49Pro$7.99Enterprise$11.99

Paid plans are billed annually. Monthly billing costs a bit more.

Why Fitness Centers Love It:

1. It's cheap. The free plan has unlimited users and projects. Perfect for small gyms.

2. Easy tracking. Trainers can start/stop timers for different clients or tasks in a snap.

3. Keeps things organized. Sort time by clients, classes, or admin work.

4. Shows you the numbers. Get reports on staff productivity and billable hours.

Not So Great:

Is Clockify Your Match?

It's great if you want:

Not ideal if you need:

"Clockify's free plan is a lifesaver for our small yoga studio. We track instructor hours without spending a dime." - Fitness Studio Owner

Bottom line: Clockify gives you solid time tracking on a budget. It might not have all the bells and whistles, but it gets the job done for many gyms and studios.

Good and Bad Points

Let's break down the pros and cons of each time tracking app for fitness centers:

AppProsConsBuddy Punch• Full payroll solution  
• Remote work tracking  
• 4.8/5 on G2• Only 6 customers  
• $19/month base feeWhen I Work• Easy scheduling  
• In-app chat  
• 872 customers• Time clock is an add-on  
• 4.4/5 on G2QuickBooks Time• QuickBooks integration  
• GPS tracking• Some features in top tier only  
• Can be expensiveHubstaff• Detailed work logs  
• Activity tracking  
• GPS tracking• Might feel intrusiveToggl Track• Easy to use  
• Idle detection  
• Pomodoro timer• Limited team featuresClockify• Free for unlimited users  
• Cheap paid plans  
• Basic project management• Basic free plan  
• Old-school interface  
• No scheduling

Here's the deal:

Buddy Punch is great for payroll but has few users. When I Work nails scheduling but charges extra for time tracking. QuickBooks Time plays nice with accounting but might break the bank for small gyms.

Hubstaff tracks everything but might creep out your staff. Toggl Track is user-friendly but lacks team tools. Clockify is cheap (even free) but basic.

So, what's a gym owner to do? Think about your size, budget, and must-haves. A tiny yoga studio might love Clockify's free plan, while a big gym chain could crush it with When I Work's scheduling.

"Pick the right time tracker and you could save thousands by cutting out wasted hours." - Time Tracking Industry Report

Choose wisely, and your gym (and wallet) will thank you.

Wrap-up

Choosing the right time tracking app for your fitness center can streamline operations. Here's a quick breakdown by gym size:

Small studios:

Medium-sized gyms:

Large fitness chains:

Most apps offer free trials, so test before committing. Focus on your primary needs: scheduling, payroll, or basic time tracking. Consider compatibility with your existing gym software.

A solid time tracking app helps: