Business Tools

5 Best Software to Manage Your Online Personal Trainer Job

Cam Acuña
Table of Contents

Finding and managing clients as a personal trainer can be challenging, that’s why we researched the most popular tools and went over 500 software reviews to highlight the best and worst options available. Boost your personal trainer job opportunities with our top picks!

Top Management Software for your Online Personal Trainer Job

  • 🥇 Fitune - Best for Online Personal Trainers (Easy appointments, live stream integration, free website & client app included)
  • 🥈 Bookee - Good for backend management
  • 🥉 Acuity - Good if you have time to learn the system

Best Software to Manage Your Online Personal Trainer job

Software Has Free Trial Transparent Pricing Requires Demo Call Ideal for Personal Trainers
Fitune ✅ Yes, + Free Forever Plan ✅ Yes, $0-$249/month 🔴 No ✅ Yes
Bookee ✅ Yes‍ ✅ Yes, $30-$90+/month‍ 🔴 No‍ Best suited for studio operations
Momence ✅ 14 days free trial 🔴 No ✅ Yes ✅ Yes
Glofox 🔴 No 🔴 No ✅ Yes 🔴 No
MindBody 🔴 No 🔴 No ✅ Yes 🔴 No

1. Fitune - Best for online personal trainers

Best management software for Personal trainers looking for an all-in-one management solution.

Features for Online Personal Trainers:

  • Fast & easy website creation (no programming needed)
  • Free mobile app
  • Appointment scheduling
  • Online appointments and courses
  • Secure payments

Has Free Trial: Yes, + Free Forever Plan

Transparent Pricing: Yes, $0-$249/month

Requires Demo Call: No

Ideal for Personal Trainers: Yes, Fitune’s plans are scalable with your business

Most loved by users:

  • Ease of Use: Personal trainers appreciate how easy Fitune is to set up and navigate, in just a few minutes you can customize your own website and start getting bookings. At the same time the platform is incredibly user-friendly. Your clients will be able to book online appointments by themselves, saving you time and eliminating back-and-forth messaging.
  • Easy Online Appointments: Boosting your personal trainer job with new clients is easier than ever. Easily schedule and host online sessions, increasing your reach and allowing you to engage with clients remotely. Our Zoom integration ensures your private sessions run smoothly.
  • Free Mobile app: One of Fitune’s strongest features for personal trainers is a mobile app so clients can make payments and book services wherever they are. While most other platforms charge this as an additional service it’s free with any of Fitune’s plans. Online trainers benefit from live stream capabilities and video on-demand sales.
  • Personalized Customer Service: As a personal trainer you know the importance of tailoring your services to each individual. Fitune’s customer service offers you personalized support and quick answers from a team of experts. We take your feedback into account to create new features and update our entire system according to your needs.

Most hated by users:

  • Some Limited Customization: Users feel that Fitune offers great functionality but they’d still like more customization options on the appearance of their website.
  • Analytics Could Go Deeper: A few trainers have mentioned that Fitune’s analytics on scheduling and attendance could use some more depth into client behavior and class performance for better business planning.

Overall Score:  Ideal scheduling software for Online Personal Trainers.

Fitune’s Website Builder

Fit Nation Studio homepage showing a large gym, equipment, numbers on walls, and a 'Fit Nation Studio' banner. 'Join A Free Class' button.

Fitune’s Class Calendar

Fitune calendar view showing a weekly schedule of various fitness classes, including yoga, boot camp, and pilates, with a sidebar menu for navigation

Fitune Class Management

Fitune classes management screen showing a list of various fitness classes with their levels, statuses, and number of upcoming sessions.

Fitune Service Management & Scheduling

Fitune services management screen showing 1-on-1 services like massage therapy and personal training, with details on duration, location, and price.

Fitune shines as the go-to scheduling tool for personal trainers, offering a quick setup, simple interface, and amazing support. As an all-in-one solution, Fitune streamlines your personal trainer job, eliminating the hassle of managing multiple vendors and intricate systems, saving you time and money. For personal trainers looking to manage their online clients or reach new ones Fitune also offers automated emails to help you increase bookings effortlessly.

2. Bookee - Good if you already have a website

Features for Online Personal Trainers:

  • Scheduling and booking
  • Staff management 
  • Attendance tracking

Has Free Trial: Yes

Transparent Pricing: Yes, $30-$90+/month

Requires Demo Call: NoI

deal for Personal Trainers: Best suited for studio operations

Most loved by users:

  • User-Friendly Interface: Many Bookee users appreciate how easy it is to navigate. Its interface makes scheduling and bookings easy to navigate, however you’ll need to integrate it to an external website to create an appealing experience for your clients.
  • Booking Flexibility: Bookee offers booking for a range of services. Group classes, personal sessions, or special events. Businesses with several classes happening all at once appreciate the ease to manage them. 
  • Task Management: Managers can assign tasks to specific staff members. A valued feature for gyms, sports clubs, and dance studios with a diverse group of instructors and trainers.

Most hated by users:

  • Glitches and Bugs: Crashes and slow loading times during peak hours have been reported by Bookee users. Restarting the app usually solves them, however it can make for a frustrating experience for clients.
  • Limited Features: A few users feel that Bookee lacks certain features they need, like advanced reporting, automated marketing tools, and integration for online classes and some integrations.
  • Customization Limitations: Certain features lack customization options which make them hard to manage. For example, users report difficulties in managing waitlists effectively or customizing reports to gather detailed insights into business performance.

Bookee has good features as a booking and scheduling solution for studios, gyms, and other large organizations due to its features tailored to managing multiple classes, staff, and events. However it has faced criticism for occasional glitches that disrupt operations with users reporting frustrating experiences with its interface. At the end of the day it’s a functional platform best suited for businesses that manage multiple studios, a large staff, and that already have a website. 

3. Momence - Good for basic functions

Features for Online Personal Trainers:

  • Booking and scheduling
  • Staff payroll
  • Business reports

Has Free Trial: 14 days free trial

Transparent Pricing: No

Requires Demo Call: Yes

Ideal for Personal Trainers: Yes

Most loved by users:

  • Ease of Use: Users frequently mention that Momence is intuitive and straightforward to navigate, making it accessible for both personal trainers and clients.
  • Features: Many users highlight Momence’s features like appointment scheduling, class management, staff payroll and automated bookkeeping as time-savers.
  • Customer Satisfaction: Overall the platform is reliable with few bugs and crashes unlike other platforms. This stability helps gyms, studios and other businesses keep their day-to-day operations running smoothly.

Most hated by users:

  • Lack of transparency: Momence offers little to no information from their website, pricing, exact features, and ideal uses are locked behind a Demo call which hinders personal trainers from learning more about it before being pushed into a sales call.
  • Integration Issues: A few reviewers have experienced difficulties when trying integrating Momence with other tools or platforms, something you’ll need to do if you want a public facing website beyond a booking calendar and backend system.
  • Learning Curve: Several users feel Momence has a learning curve on its initial setup With challenges in adapting to new features and settings each time there’s a significant update.

Momence offers a mixed experience for personal trainers looking to boost their online job. It has an intuitive interface that simplifies scheduling and client management. However some features like staff payroll just aren't’ relevant for most personal trainers. The biggest issue is Momence's lack of transparency on pricing and features, which are only available through a demo, making an informed decision harder than it should be. Finally, users note a learning curve during initial setup and updates, with little time to lose on learning the technical aspects of a new platform most personal trainers would appreciate an easier setup.

4. Glofox

Features for Online Personal Trainers

  • Scheduling
  • Membership management
  • Reporting and analytics

Has Free Trial: No

Transparent Pricing: No‍

Requires Demo Call: Yes‍

Ideal for Personal Trainers: No

Most loved by users:

  • Ease of Use: Glofox offers booking and membership management options easy to navigate for users and clients.
  • Member management: Glofox provides tools for managing member profiles, and attendance tracking, ideal for large client databases or businesses focused on group classes. They also facilitate attendance tracking for classes.
  • Mobile App: Although pricing isn’t available on their website, for an additional cost you get a mobile app. Users highlight the capacity to make payments on the go as one of their favorite features.

Most hated by users:

  • Complex Setup Process: Setting up Glofox can be complex and time-consuming. You’ll also need to create and pay for a separate website if you want to offer your users more than just a booking calendar, this adds up to its cost which is a great drawback for personal trainers and small studios.
  • Limited Customization Options: Some trainers find Glofox very rigid when it comes to customization. There are limited options to brand your Web Portal, resulting in a generic client-facing interface.
  • Technical Issues: During busy periods, bugs and glitches often interrupt service. Slow loading times and challenges in connecting with other systems compound the frustrations faced by users, including personal trainers.
  • Cost: Users report a low amount of features for Glofox’s rising price. For small businesses or personal trainers these costs can end up cutting a large portion of their earnings.

For personal trainers Glofox simplifies booking and membership management, while providing tools for tracking attendance in group classes. The mobile app, though at an extra undisclosed cost, enables convenient payment processing on the go. However, trainers feel like taking time off from their day-to-day job just to set it up, its limited customization options, and technical issues, are just too many drawbacks to justify its costs.

5. Mindbody

Mindbody homepage with collage of fitness and wellness activities. Title: 'The #1 software for fitness and wellness businesses'.

Features for online personal trainers:

  • Booking and scheduling
  • Management tools
  • Payment processing

Has Free Trial: No

Transparent Pricing: No

Requires Demo Call: Yes

Ideal for Personal Trainers: No

Most loved by users:

  • Comprehensive Management: Mindbody offers robust tools for scheduling, client management, and payment processing.
  • Integration Capabilities: Mindbody integrates well with other platforms and services, however, one has to take the time to implement and learn how these integrations work.
  • Staff Management: Mindbody allows you to assign staff to specific services or classes, set their availability, manage their schedules, and define their roles and permissions within the system. A valuable tool for large businesses and studios with multiple instructors.

Most hated by users:

  • Complexity: The software can be overly complex and not intuitive, requiring a steep learning curve for new users. Personal trainers might find it frustrating and have a hard time finding the time to learn all these new systems.
  • Bugs and Glitches: Users have found several bugs and glitches in the software, which can disrupt scheduling, payment processing, and online classes. 
  • Cost: Mindbody's pricing structure, particularly for smaller businesses or solo trainers, is often seen as expensive, especially considering the available features and alternatives in the market.

A well-known brand in the fitness community, Mindbody, offers a comprehensive suite of features including scheduling, management, and payment processing tools that trainers find useful. Its users also appreciate its appointment management and payment system, but setting up everything can be complex and time-consuming. Customization options for scheduling and services are available but can be difficult to implement. Unfortunately, Mindbody suffers from frequent glitches, bugs during booking and payment processes, and slow loading times, which disrupt daily operations and frustrate users. Its pricing model lacks transparency, with high base costs and additional fees for integrations and mobile app. For many online personal trainers looking to boost their job the perceived value often does not justify the cost.

Conclusions for the 5 best software to manage your personal trainer job

Among the top contenders for managing your online personal trainer job, Fitune stands out as an exceptional choice. Besides a quick setup and intuitive interface, Fitune allows personal trainers to effortlessly create and customize their websites, facilitating easy client bookings and online sessions. The free mobile app for clients promotes bookings with the convenience of managing memberships and payments wherever they are. Despite some minor limitations in customization and analytics depth, Fitune remains the best all-in-one solution for personal trainers. Whether you're starting out or scaling your business, Fitune's scalable plans adapt to your needs.

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Cam Acuña
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