Business Tools

5 Best PT Studio Management Software 2024

Ileana del Río

We analyzed the Best 5 PT studio management software. We studied hundreds of real user reviews for each platform to give you all the info you need to decide on the best platform for your PT business.

Top Performing PT studio management software 2024 

  1. 🥇Fitune - Best overall (Free Website & Client App included)
  2. 🥈TrueCoach - Good for PTs looking for a basic software and little customization options.
  3. 🥉My PT Hub - Good for PTs looking for tracking clients’ personal progress.

Other Top Performing PT studio management software 2024 

PT Studio Software Has Free Trial Transparent Pricing Requires Demo Call Ideal for Single Studios & Individual Trainers
Fitune ✅ Yes, + Free Forever Plan + Free App ✅ Yes, $0-$249/month ✅ No ✅ Yes
TrueCoach ✅ Yes ✅ Yes, $19.99-$106.09/month ✅ No ✅ Yes
My PT Hub ✅ Yes ✅ Yes, $55+/month ✅ No ✅ Yes
Vagaro ✅ Yes ✅ Yes, $30-$90+/month ✅ No ✅ Yes
Glofox 🔴 No 🔴 No 🔴 Yes ✅ Yes

1. Fitune

Best overall for personal training studios looking for an all-in-one management software.

Fitune homepage promoting class and appointment booking platform with client reviews, free sign-up button, and no credit card required.

Has Free Trial: Yes, + Free Forever Plan

Transparent Pricing: Yes, $0-$249/month

Requires Demo Call: No

Ideal for Single Studios & Individual Trainers: Yes

Most loved by users:

  • Free Website and App: Enjoy the benefit of a free website and app for your clients with any Fitune plan, a feature that sets it apart and helps you attract more clients and secure more bookings. It's unique to be included for free in any plan, as with other software platforms you often pay $200-$400 per month for your own app.
  • All-in-one: Fitune combines all your PT studio needs under one roof, from booking and appointment management to processing payments. You will never have to go back and forth from one system to another. With Fitune, you have better control over your studio operation.
  • Responsive support: The Fitune support team will always be here to answer your questions or give a helping hand in case something goes wrong. Experience and provide friendly servicing directly through a customer, with full guarantees that never leave you alone.
  • User-friendly interface: Running your PT Studio shouldn't be a headache. Fitune presents all-purpose unlocking interfaces that will surely alleviate your hustle related to administrative work. You will only need to pay enough attention to the clients and classes you are minding—more time and attention to what matters, with less hassle in the management process.

Most hated by users:

  • Key Features: In the beginning, Fitune faced criticism from PT studio owners because of the absence of a few cool features. Now, the platform is completely upgraded on day-to-day revision and user feedback.
  • Pricing Options: Earlier, Fitune’s pricing structures were more complex, now Fitune has a 'Free Forever' plan perfect for someone like you who's just starting their PT studio journey. No concerns about the effect cost may have—Fitune is flexible in pricing to fit your budget and needs.

Overall Score: #1 PT Software Overall ideal for for personal trainers looking for an all-in-one management software

Fitune’s Website Builder

Fit Nation Studio homepage showing a large gym, equipment, numbers on walls, and a 'Fit Nation Studio' banner. 'Join A Free Class' button.

Fitune’s Class Calendar

Fitune calendar view showing a weekly schedule of various fitness classes, including yoga, boot camp, and pilates, with a sidebar menu for navigation

Fitune Class Management

Fitune classes management screen showing a list of various fitness classes with their levels, statuses, and number of upcoming sessions.

Fitune Service Management & Scheduling

Fitune services management screen showing 1-on-1 services like massage therapy and personal training, with details on duration, location, and price.

Fitune has come to be the first choice for PT studio owners in need of a complete management solution: from simple booking and payment processing to make sure that your customer service is ultra-responsive; Fitune gets your studio operation fully managed. Fitune was created for dynamic PT studios and is updated regularly. Be sure that flexible pricing ensures you have in your toolbox precisely what you need to win, no matter how big your operation becomes.

2. TrueCoach

TrueCoach homepage, promoting online training for personal trainers with client testimonials.

Has Free Trial: Yes

Transparent Pricing: Yes, $19.99-$106.99/month

Requires Demo Call: No

Ideal for Single Studios & Individual Trainers: Yes

Most loved by users:

  • Easy Interface: TrueCoach is highly regarded for its user-friendly interface and design, which facilitate effective management of clients and their respective workouts.
  • Extensive Library of Exercises: Clients value the comprehensive selection of exercise demonstrations provided by TrueCoach.
  • Increased Efficiency and Productivity: TrueCoach is praised for enhancing service-related efficiency and productivity through streamlined programming, ultimately maximizing coaching services.

Most hated by users:

  • Missing Features: Some users are frustrated by the absence of features such as timers for specific exercises and the inability to organize documents beyond using tags or folders.
  • Platform Stability: While generally reliable, TrueCoach occasionally encounters random bugs, such as workouts not saving or videos not playing, which can significantly affect the user experience.
  • Lack of Customizability: Although TrueCoach offers some customization options, many users find it relatively rigid, particularly in tailoring programs to individual client needs.

TrueCoach  operates on a user-friendly interface with robust coaching and exercise features, making the management of personal training studios more efficient. The application is reliable has some areas requiring improvement, such as missing features, occasional bugs, and limited customization.

3. My PT Hub

MyPTHub homepage featuring all-in-one personal training software and app with a 30-day free trial, and no credit card required.

Has Free Trial: Yes

Transparent Pricing: Yes, $55+/month

Requires Demo Call: No

Ideal for Single Studios & Individual Trainers: Yes

Most loved by users:

  • Fully featured: The users love all the features they find in My PT Hub and perceive it to be an all-in-one piece of software that sorts out all issues related to the personal training business, right from creating the workout and nutrition plans to setting up a schedule with the client. The users highly appreciate the facility to get workouts suitable to their needs and send over the exercise program, while pre-designed exercise plans are handy.
  • Easy Interface: Most of its users have commented that the interface with My PT Hub is user-friendly and easy to navigate when both trainers and clients use it. Adding clients is relatively straightforward, and it makes putting data for follow-ups with clients, even messaging them, easy, apart from the customer support and tutorials available.
  • Cost: Many other customers have commented that compared with similar platforms on the market, My PT Hub is moderately cost-effective. They overall find the price competitive and believe it is the best value for the price considering the scope of offers in the features and functionalities.

Most hated by users:

  • Technical Glitches: Users constantly mention technical issues, like slow loading or platform lagging. A more minced problem with the core essentials is that, for example, with workout delegation or access to client information. While the platform is very accommodating for its clients, the users await the proactive strategies that will be put in place to deal with the impending technical challenges.
  • Misleading Integrations: Many users are not entirely pleased with the misleading integration options coming from My PT Hub relating to the fitness tracking applications and the payment gateways. In very many cases, the integration leaves a lot to be desired, and so a lot of manual workarounds are thus generated, which would not only frustrate but also annoy the trainers and their clients.
  • Limits to Customization: Users quite often feel alienated because of the minimal scope there is for branding and client communication. For instance, users cannot brand the client-facing app fully on iOS devices, and many features are out of scope for customization according to business needs. This can kill the excellent job of building a wholly branded client experience.

My PT Hub manages customers in due form, workouts, and communication. It does have some pretty good functions, including pre-designed workout programs and the tracking of client progress; however, some of the technical glitches and syncing constraints make it not entirely user-friendly.

4. Vagaro

Vagaro homepage with software for beauty and fitness businesses. Text: 'Turn your passion into a profitable business'. Free trial or demo.

Has Free Trial: Yes

Transparent Pricing: Yes, $30-$90+/month

Requires Demo Call: No

Ideal for Single Studios & Individual Trainers: Yes

Most loved by users:

  • User-Friendly Interface: Vagaro receives high praise for its intuitive design and easy navigation. Users appreciate the simplicity of scheduling appointments, setting reminders, and managing customer details, even without technical expertise.
  • Excellent Customer Service: Vagaro's customer support team garners admiration for their responsiveness and helpfulness. Users commend their ability to swiftly address technical issues and provide guidance on using the software effectively.
  • Comprehensive Feature Set: Vagaro offers a robust set of features essential for efficient business operations in salons, spas, and PT studios. From appointment scheduling to marketing tools, users find everything they need in one platform, streamlining their workflow and eliminating the need for multiple software solutions.

Most hated by users:

  • Lack of customization: Some users would like to be more adaptable concerning what they can change within the application: from features, integrating websites, and adapting email templates to specifics of what might be required and preferred.
  • Online booking problems: The clients have complained about online booking system integration and management with the users, profiles, and multiple accounts of one user. While others cannot get the scheduling system, view, or manage the appointments.
  • Payment Processing: Some of the account freezing, delayed deposit, and even arbitrary charges in using the credit card processing system it offers to Vagaro result in these issues. These issues are reflected in financial operations about financial operations when users choose alternative payment solutions.

Most of Vagaro's users appreciate its customer service, for it's something responsive and helps in the solution of technical problems. More so, Vagaro cleanly integrates an entire pack of functionalities to streamline salon, spa, and PT studio operations. However, some users are frustrated with the service—mostly website integration and email templates; this has given dissatisfaction to users aside from some other issues like integration and management issues regarding the online booking system, account freezing, and slow deposits, amongst others.

5. Glofox

Glofox homepage with 4.5 stars from 465 reviews. Title: 'Trusted by thousands'. Orange button for demo and prices. Dark background.

Has Free Trial: No

Transparent Pricing: No

Requires Demo Call: Yes

Ideal for Single Studios & Individual Trainers: No

Most loved by users:

  • Ease of Use and User Interface: Users highly acclaim GloFox for its intuitive backend and app interface, citing easy navigation and a modern, clean design that facilitates seamless administration of bookings, memberships, and classes for both business owners and clients.
  • Customer Support: The majority of users express satisfaction with GloFox's customer service, praising the support team for their cooperation, responsiveness, and ability to promptly address any issues that arise.
  • Features: Users appreciate the abundance of features offered by GloFox, including membership management, booking and payment integrations, and push notification capabilities. 

Most hated by users:

  • Technical Issues and Bugs: Users commonly report experiencing technical glitches and bugs, which disrupt their software usage, leading to operational inconveniences and difficulties in processing payments and bookings.
  • Customer Service Responsiveness: While many users commend GloFox's customer support, others express dissatisfaction with slow response times and unresolved technical issues, highlighting the need for improved support responsiveness.
  • Limitations of Features and Reporting: Some users feel restricted by the limitations in features, functionalities, and reporting capabilities of GloFox, desiring extended report depths, better customization options, and additional features to meet their specific business requirements.

GloFox emerges as a reputable software solution for managing your personal training studio, offering an easy-to-use interface and a wealth of features to streamline payment processing, bookings, and memberships, ultimately enhancing the studio experience. Users commend its ease of use and effective customer support, which contribute to smoother daily operations and increased focus on student experience. However, technical issues and the need for better support responsiveness and feature development are common concerns among users.

Concluding the Top PT studio management software in 2024

In the 2024 review, Fitune would obtain this hallmark of understanding better by the individual trainer using the top software for personal trainer studio management. It's designed simply but is an all-in-one platform for easier studio management. It gives a PT everything they need, right from taking bookings to processing payments, so that they can get on top of the information and exceptional customer service. Though heavily criticized and questioned in the first launch phase as being too thin and too complicated in its pricing setup, Fitune kept developing with regular updates and now gives even a 'Free Forever' plan to cater to the beginner-pro, professional, or expert level of trainers. In an unremitting journey of betterment and flexible pricing, Fitune is the perfect partner that PTs should have for optimizing operations and delivering great client experiences.

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Ileana del Río
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