Business Tools

10 Best Pilates Studio Software 2024 (small to large studios)

Koen van den Heuvel

Top Performing Pilates Studio Software 2024 

  1. 🥇 Fitune - Best overall (Free Website & Client App included)
  2. 🥈 Wellness Living - Great if price is not important
  3. 🥉 Mindbody - Best for big chains with very complex structures

Other Top Pilates Studio Software 2024

Software Has Free Trial Transparent Pricing Requires Demo Call Ideal for Single Studios & Individual Trainers
Fitune ✅ Yes, + Free Forever Plan + Free App ✅ Yes, $0-$249/month ✅ No ✅ Yes
WellnessLiving ✅ Yes ✅ Yes, $63-$569/month 🔴 Yes ✅ Yes
MindBody 🔴 No 🔴 No 🔴 Yes 🔴 No
Vagaro ✅ Yes ✅ Yes, $30-$90+/month ✅ No ✅ Yes
Glofox 🔴 No 🔴 No 🔴 Yes ✅ Yes
Acuity ✅ Yes, for a limited time ✅ Yes, $16-$49/month ✅ No ✅ Yes
GymMaster 🔴 No ✅ Yes, $89-$209+/month 🔴 Yes 🔴 No
Momence 🔴 14 days free trial only available after demo call. 🔴 No 🔴 Yes ✅ Yes
Virtuagym 🔴 No 🔴 No 🔴 Yes ✅ Yes
Zen Planner 🔴 No ✅ Yes, $99-$348/month 🔴 Yes ✅ Yes

1. 🥇 Fitune

Best overall for individual teachers and studios with 1-4 locations.

Fitune homepage promoting class and appointment booking platform with client reviews, free sign-up button, and no credit card required.

Has Free Trial: Yes, + Free Forever Plan

Transparent Pricing: Yes, $0-$249/month

Requires Demo Call: No 

Ideal for Single Studios & Individual Trainers: Yes

Most loved by users:

  • Free Website & App: Any Fitune plan includes a free website and app for your clients. This a big deal as it helps you attract more clients and get more bookings. It's unique to be included for free in any plan, as with other software platforms you often pay $200-$400 per month for your own app.
  • All-in-one in functionality: booking, managing payments, and much more combined in one platform. This means Pilates professionals and studio owners can streamline their operations without juggling a bunch of tools, thus simplifying workflows drastically.
  • Responsive support: Fitune has received many compliments for their prompt and amicable customer support team. Users appreciate how fast and easy they receive their response to anything they need to know or have issues solved.
  • User-friendly interface: Fitune is getting raving reviews for its intuitive design, which lets even the least tech-savvy individual navigate the platform. Be you a pilates instructor or a studio owner, setup and navigation through the platform are a piece of cake; you will glide through effortlessly.

Most hated by users:

  • Early Feature Gaps: From the beginning, Pilates studio owners felt the insufficiency of some highly important features in Fitune software for proper scheduling, but the software has been updated consistently and the corresponding gaps have been reconsidered, hence making it more user-friendly and versatile.
  • Price Oscillations: The pricing mechanism of Fitune has become a reason for hot debates within the community of Pilates studios. Initial thoughts about the introductory pricing and new feature sets were softened since the developers integrated the "Free Forever" package, which is oriented towards beginners.

Overall score: #1 Pilates Studio Software Overall ideal for individuals and 1-4 studio operations.

Fitune’s Website Builder

Fit Nation Studio homepage showing a large gym, equipment, numbers on walls, and a 'Fit Nation Studio' banner. 'Join A Free Class' button.

Fitune’s Class Calendar

Fitune calendar view showing a weekly schedule of various fitness classes, including yoga, boot camp, and pilates, with a sidebar menu for navigation

Fitune Class Management

Fitune classes management screen showing a list of various fitness classes with their levels, statuses, and number of upcoming sessions.

Fitune Service Management & Scheduling

Fitune services management screen showing 1-on-1 services like massage therapy and personal training, with details on duration, location, and price.

Fitune is the perfect choice for all pilates studio management solutions—easy, effective, and all-encompassing. A full range of necessary functions is aimed at scheduling, client management, and integrated payment processing. Most importantly, Fitune has fast-reacting customer support, ensuring timely help where it's most needed. This is a tool for pilates instructors and their teams who want to stay focused on their major mission: guiding students toward wellness goals.

2. WellnessLiving

WellnessLiving homepage with purple background, woman getting massage. Software for wellness businesses. Demo and virtual tour buttons.

Has Free Trial: Yes

Transparent Pricing:  Yes, $63-$569/month

Requires Demo Call: Yes

Ideal for Single Studios & Individual Trainers: Yes

Most loved by users:

  • Feature-Rich: WellnessLiving is replete with all features, from schedule management, client management, and marketing tools, enabling Pilates studios to run businesses properly.
  • Responsive support: The users find customer service to be speedy and responsive, and they treat inquiries with quick responses and helpful answers.
  • Cost effectiveness: Pricing for WellnessLiving is said to be one of the most competitive in the overall value it can offer, hence specifically supportive for small pilates businesses.

Most hated by users:

  • Steep Learning Curve: It takes a lot of time for some users because the number of features in the platform proves to be quite overwhelming.
  • Technical bugs: Some users are subjected from time to time to technical hitches or anomalies in functionalities, disrupting their work and causing dissatisfaction.
  • Support response time: A few users have complained of delayed support response times, which slow down the workflow by slowing down issue resolution because of a large number of queries.

Overall score: Perfect for small Pilates studios.

WellnessLiving is designed  to improve operations with all other features suitable for Pilates Studios  scheduling, client management, and strong marketing tools. The downside is that it requires some learning, but customer support is ever responsive. It is very much affordable on investment, and the returns are very fast, with optimized studio management that yields better service delivery to the clients.

3. MindBody

Mindbody homepage with collage of fitness and wellness activities. Title: 'The #1 software for fitness and wellness businesses'.

Has Free Trial: No

Transparent Pricing: No

Requires Demo Call: Yes

Ideal for Single Studios & Individual Trainers: No

Most loved by users:

  • Full Scheduling and Booking: MINDBODY provides full scheduling and booking capability designed for pilates studios. It features class scheduling, appointment booking, waitlists, and recurring bookings for a successful pilates studio.
  • Integrated Payment Processing: This integrated system provides the processing of payments, making transactions seamless for the studio and their clients. The program enables the studio to accept secure online payments, do automatic billing, and easily track financial transactions.
  • Strong Reporting Capabilities: Strong reporting, if any, of all types is a feature available to pilates studio owners using MINDBODY. This provides reports that cover presence, revenue, popularity of certain classes, and staff performance. All of this gives invaluable insights into decision-making, formulation of marketing strategies, and planning in the future. These insights help a studio run its operations effectively and improve their bottom line.

Most hated by users:

  • High Subscription Fees: High subscription fees are among the most notable cons associated with MINDBODY, especially for pilates studios. The cost can be prohibitive, particularly for small studios with minimal budgeting or those just starting out and working on a tight budget.
  • Complicated Interface: Several users find MINDBODY's interface to be very complicated and not intuitive, especially when navigating the system for the first time. The platform is loaded with functionalities and options that can initially seem overwhelming and require considerable time and effort to master effectively. This results in a steep learning curve for studio staff and potential frustrations during setup and implementation phases.
  • Occasional Technical Glitches: While MINDBODY is generally reliable, occasional technical bugs or service interruptions can disrupt studio operations. These issues can range from system slowdowns to temporary outages, affecting the studio's ability to schedule appointments, process payments, and access critical data. Such technical issues are usually resolved quickly.

Overall score: Best for Pilates studios interested in analytics

MindBody is also a pilates studio scheduling and booking system that handles all the related issues, including payment processing and strong reporting features. It facilitates operations by online booking and ensuring effective tracking of financial transactions, among others. However, some of the downsides of the system are the high subscription charges, which some small studios will not be able to afford, and the somewhat complex interface for those dealing with it for the first time. At the same time, some problems with this software do appear, although they do not happen too often, and in most cases, they are solved very quickly. Despite these disadvantages, MINDBODY is a useful solution for pilates studios willing to optimize the management of their business and increase the level of customer service provided.

4. Vagaro

Vagaro homepage with software for beauty and fitness businesses. Text: 'Turn your passion into a profitable business'. Free trial or demo.

Vagaro offers pilates studios a user-friendly interface and comprehensive features for streamlining operations. However, occasional glitches, limited reporting capabilities, and integration difficulties may pose challenges. Issues with customer support responsiveness and unexpected fees also detract from its appeal.

5. Glofox

Glofox homepage with 4.5 stars from 465 reviews. Title: 'Trusted by thousands'. Orange button for demo and prices. Dark background.

GloFox stands out as a reliable choice for pilates studios seeking efficient management software. With its intuitive interface and comprehensive features for payments, bookings, and memberships, it enhances studio interaction and streamlines daily operations. However, some users have encountered technical issues and expressed the need for improved support responsiveness and feature development.

6. Acuity Scheduling

Acuity Scheduling homepage promoting flexible scheduling software with client booking, secure payments, and workflow automation. Try scheduling button.

Acuity could potentially be a top contender for class scheduling solutions in Pilates studios. While it offers simplicity and extensive customization options, making it an organized tool for class bookings, its learning curve and cost present significant challenges.

7. GymMaster

GymMaster homepage displaying gym management software with features, reviews, activity chart, and get started button.

GymMaster emerges as a promising choice for pilates studios seeking efficient management software. Users appreciate its user-friendly interface, comprehensive features like billing and membership management, and responsive customer support. However, some note challenges in certain features, such as adding trainers and limited billing options. Despite these issues, GymMaster remains a favored option for pilates businesses aiming to streamline operations.

8. Momence

Momence homepage with purple background. Leading software for gyms and studios. Motto: 'Save time. Grow revenue.' Free trial or demo.

Momence provides Pilates studios an intuitive platform with on-demand video integration and flexibility in scheduling that studio owners say serves to help run their businesses more efficiently. However, some of the present concerns are in the implementation process, the inconsistency in customer support, and some missing functionalities, like comprehensive reporting and improvements in calendar management.

9. Virtuagym

Virtuagym homepage, 'Global provider of health and fitness software'. Sections for businesses and personal use. Light background, stats.

Virtuagym offers pilates studios an easy-to-understand membership and scheduling software and an user-friendly frontend. Unfortunately, some report struggles on how to set up payment processing and that the app development capabilities are significantly fewer than other competitors—it doesn't have habit tracking, for example. Great for basic needs, pilates studios may want other tools for more specialized ones.

10. ZenPlanner

Zen Planner homepage with blue background and people training. Text: 'Turn Your Passion into Profit'. Chat and demo buttons. Testimonials.

Zen Planner emerges as a much better choice for streamlining the tasks managed within a studio, not just for the all-encompassing features but also for an intuitive UI and excellent customer support. But it can always be relevant for a Pilates studio if there will be occasional technical malfunctions or a perceived limitation in terms of customizability.

Concluding the Top Pilates Studio Software in 2024

The chosen Pilates studio software will, in fact, play an effective role in maintaining customer satisfaction. Fitune emerges as the best in this category and provides a complete, user-friendly solution for your studio. It is responsive with an intuitive interface and is perfect for all sizes of studios. WellnessLiving is a feature-packed and super affordable service, although it might be a little bit hard to learn, with technical hitches from time to time that might influence workflow. Another perfect alternative is MindBody, with strong features in scheduling and reporting; however, the subscription pricing is very expensive, and the features are complex, so it will not do very well with smaller studios. Ultimately, each software has its strengths and weaknesses, and the decision should be based on the specific needs and budget of your Pilates studio.

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Koen van den Heuvel
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